Privacy Policy

With the following privacy policy we would like to inform you about the types of your personal data (hereinafter also referred to as “data”) we process, for what purposes and to what extent, in the context of providing our application.

The terms used are not gender-specific.

• Preamble
• Controller
• Overview of processing operations
• Relevant legal bases
• Security measures
• Transfer of personal data
• International data transfers
• General information on data storage and deletion
• Rights of data subjects
• Provision of the online offering and web hosting
• User accounts and registration
• Login via magic link and Google Sign-In
• User-generated content and community features
• Service providers
• Use of cookies
• Contact and enquiry management
• Amendment and updating

Frieder Hartmann / ShowUp
c/o Hartmann GmbH, Burgstr. 28–56, 44867 Bochum, Germany

Email address: mail@friederhartmann.de

Legal notice: https://www.showup.community/impressum

The following overview summarises the types of data processed and the purposes of their processing, and refers to the data subjects concerned.

Types of data processed

• Inventory data.
• Contact data.
• Content data.
• Usage data.
• Meta, communication and procedural data.
• Log data.

Categories of data subjects

• Recipients of services and clients.
• Communication partners.
• Users.
• Third parties.

Purposes of processing

• Communication.
• Security measures.
• Organisational and administrative procedures.
• Feedback.
• Provision of our online offering and user-friendliness.
• Information technology infrastructure.

Relevant legal bases under the GDPR: Below you will find an overview of the legal bases of the GDPR on the basis of which we process personal data. Please note that in addition to the provisions of the GDPR, national data protection requirements may apply in your or our country of residence or domicile. Should more specific legal bases be relevant in an individual case, we will inform you of these in this privacy policy.

• Consent (Art. 6(1)(1)(a) GDPR) — the data subject has given their consent to the processing of personal data relating to them for one or more specific purposes.
• Performance of a contract and pre-contractual enquiries (Art. 6(1)(1)(b) GDPR) — processing is necessary for the performance of a contract to which the data subject is party, or in order to take steps at the request of the data subject prior to entering into a contract.
• Legal obligation (Art. 6(1)(1)(c) GDPR) — processing is necessary for compliance with a legal obligation to which the controller is subject.
• Legitimate interests (Art. 6(1)(1)(f) GDPR) — processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests, fundamental rights and freedoms of the data subject which require protection of personal data.

National data protection provisions in Germany: In addition to the data protection provisions of the GDPR, national data protection provisions apply in Germany. These include in particular the Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG). The BDSG contains special provisions in particular on the right of access, the right to erasure, the right to object, the processing of special categories of personal data, processing for other purposes, and transfer as well as automated decision-making in individual cases including profiling. Furthermore, the data protection acts of the individual federal states may apply.

Application of data protection provisions in the country of domicile: In the country in which the controller is domiciled, national data protection provisions apply in addition to the General Data Protection Regulation (GDPR).

In accordance with the statutory requirements and taking into account the state of the art, the costs of implementation and the nature, scope, circumstances and purposes of processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, we take appropriate technical and organisational measures to ensure a level of protection appropriate to the risk.

These measures include in particular safeguarding the confidentiality, integrity and availability of data by controlling physical and electronic access to the data as well as the access to, input, transfer, securing of availability and separation of the data. Furthermore, we have established procedures that ensure the exercise of data subject rights, the erasure of data and responses to threats to the data. We also take the protection of personal data into account as early as the development and selection of hardware, software and procedures, in accordance with the principle of data protection by design and by default.

Securing online connections with TLS/SSL encryption technology (HTTPS): In order to protect the data of users transmitted via our online services against unauthorised access, we use TLS/SSL encryption technology. Secure Sockets Layer (SSL) and Transport Layer Security (TLS) are the cornerstones of secure data transmission on the internet. These technologies encrypt the information transmitted between the website or app and the user’s browser (or between two servers), protecting the data from unauthorised access. TLS, as the further developed and more secure version of SSL, ensures that all data transmissions meet the highest security standards. When a website is secured by an SSL/TLS certificate, this is signalled by the display of HTTPS in the URL. This serves as an indicator to users that their data is transmitted securely and in encrypted form.

In the course of our processing of personal data, it may happen that the data is transferred to or disclosed to other bodies, companies, legally independent organisational units or persons. The recipients of this data may include, for example, service providers commissioned with IT tasks or providers of services and content that are integrated into a website. In such cases we comply with the statutory requirements and in particular conclude corresponding contracts or agreements with the recipients of your data that serve to protect your data.

Data processing in third countries: Insofar as we transfer data to a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)), or this occurs in the context of using third-party services or disclosing or transferring data to other persons, bodies or companies (which is recognisable from the postal address of the respective provider, or where this privacy policy expressly refers to a data transfer to third countries), this is always done in accordance with the statutory requirements.

For data transfers to third countries, including the USA, we rely on the Standard Contractual Clauses adopted by the EU Commission. These set out contractual obligations to protect your data and are concluded with the respective providers as part of the data processing agreements described in the section “Service providers”.

In the case of the individual service providers, we inform you where the data is stored and on what basis any transfer to a third country takes place.

For data transfers to other third countries, corresponding safeguards apply, in particular standard contractual clauses, express consent or transfers required by law. Information on third country transfers and applicable adequacy decisions can be found in the information provided by the EU Commission: https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection_en

We delete personal data that we process in accordance with the statutory provisions as soon as the underlying consents are withdrawn or no further legal bases for the processing exist. This concerns cases in which the original purpose of processing ceases to apply or the data is no longer required. Exceptions to this rule exist where legal obligations or special interests require longer storage or archiving of the data.

In particular, data that must be retained for legal reasons, or whose storage is necessary for the pursuit of legal claims or for the protection of the rights of other natural or legal persons, must be archived accordingly.

Our privacy notices contain additional information on the retention and deletion of data that applies specifically to certain processing operations.

Where several specifications regarding the retention period or deletion deadlines of a piece of data exist, the longest period is always decisive. Data that is no longer retained for the originally intended purpose but on the basis of legal requirements or other reasons is processed exclusively for the reasons that justify its retention.

Retention and deletion of data: where a concrete claim or dispute exists, data required in order to consider potential warranty and damages claims or similar contractual claims and rights, and to process related enquiries, is stored for the duration of the regular statutory limitation period of three years (§§ 195, 199 of the German Civil Code, BGB).

Rights of data subjects under the GDPR: As a data subject you have various rights under the GDPR, which arise in particular from Art. 15 to 21 GDPR:

• Right to object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions. Where personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing.
• Right to withdraw consent: You have the right to withdraw consent given at any time.
• Right of access: You have the right to request confirmation as to whether data concerning you is being processed and to obtain access to this data as well as further information and a copy of the data in accordance with the statutory requirements.
• Right to rectification: In accordance with the statutory requirements, you have the right to request the completion of data concerning you or the rectification of inaccurate data concerning you.
• Right to erasure and restriction of processing: In accordance with the statutory requirements, you have the right to request that data concerning you be erased without delay, or alternatively, in accordance with the statutory requirements, to request a restriction of the processing of the data.
• Right to data portability: You have the right to receive data concerning you which you have provided to us in a structured, commonly used and machine-readable format in accordance with the statutory requirements, or to request its transmission to another controller.
• Complaint to a supervisory authority: Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a data protection supervisory authority if you consider that the processing of your personal data infringes the GDPR. The complaint may in particular be lodged with a supervisory authority in the Member State of your habitual residence, place of work or the place of the alleged infringement.

We process the data of users in order to be able to provide them with our online services. For this purpose we process the IP address of the user, which is necessary in order to transmit the content and functions of our online services to the user’s browser or device.

• Types of data processed: Usage data (e.g. page views and time spent, click paths, intensity and frequency of use, device types and operating systems used, interactions with content and functions); meta, communication and procedural data (e.g. IP addresses, time stamps, identification numbers, persons involved); log data (e.g. log files concerning logins or the retrieval of data or access times).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of processing and legitimate interests: Provision of our online offering and user-friendliness; information technology infrastructure (operation and provision of information systems and technical devices such as computers and servers); security measures.
• Retention and deletion: Deletion in accordance with the information in the section “General information on data storage and deletion”.
• Legal bases: Legitimate interests (Art. 6(1)(1)(f) GDPR).

Further information on processing operations, procedures and services:

• Provision of the online offering on rented storage space:For the provision of our online offering we use storage space, computing capacity and software which we rent or otherwise obtain from a corresponding server provider (also called a “web host”); Legal bases: Legitimate interests (Art. 6(1)(1)(f) GDPR).
• Collection of access data and log files:Access to our online offering is logged in the form of so-called “server log files”. Server log files may include the address and name of the web pages and files retrieved, the date and time of retrieval, the volume of data transferred, notification of successful retrieval, browser type and version, the user’s operating system, the referrer URL (the previously visited page) and, as a rule, IP addresses and the requesting provider. Server log files can be used on the one hand for security purposes, e.g. to avoid overloading the servers (in particular in the case of abusive attacks, so-called DDoS attacks), and on the other hand to ensure the utilisation of the servers and their stability; Legal bases: Legitimate interests (Art. 6(1)(1)(f) GDPR). Deletion of data: Log file information is stored for a maximum period of 30 days and then deleted or anonymised. Data whose further retention is necessary for evidentiary purposes is excluded from deletion until the respective incident has been finally clarified.
• Content delivery network:We use a “content delivery network” (CDN). A CDN is a service with the help of which the content of an online offering, in particular large media files such as graphics or program scripts, can be delivered more quickly and securely with the help of regionally distributed servers connected via the internet; Legal bases: Legitimate interests (Art. 6(1)(1)(f) GDPR).

Users can create a user account. In the course of registration and onboarding, the required information is communicated to the users. User accounts are not public and cannot be indexed by search engines. Within the scope of using their account, the data entered by the users is stored so that they can use the functions of the platform.

If users have terminated their user account, their data relating to the user account is deleted. Users can delete their account themselves at any time via Profile → Settings → Delete account. It is the responsibility of the users to secure their data before the end of the contract in the event of termination.

• Types of data processed: Inventory data (email address, name, date of birth); contact data (email address); usage data (interests and format preferences, interactions with content and functions); meta, communication and procedural data (e.g. identification numbers, time stamps).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of processing: Provision of contractual services; provision of our online offering and user-friendliness; security measures.
• Retention and deletion: The data is deleted when the user deletes their user account. Beyond this, deletion takes place in accordance with the information in the section “General information on data storage and deletion”.
• Legal bases: Performance of a contract and pre-contractual enquiries (Art. 6(1)(1)(b) GDPR).

To log in, users can either request a one-time login link by email (“magic link”) or use the single sign-on procedure of Google. In the case of the magic link procedure, we process the email address provided in order to send a login link that is valid for a limited time. In the case of single sign-on, users log in with their existing Google account. As part of this procedure, we receive the name and email address stored with that provider. We do not receive the password.

Single sign-on is only carried out if users actively select it. The transmission of the data takes place at the initiative of the user. We have no influence on the processing of data by the provider within their own responsibility; for details please refer to the provider’s privacy policy.

• Types of data processed: Inventory data (name, email address); meta, communication and procedural data (e.g. IP addresses, time stamps, identification numbers); log data (login events).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of processing: Provision of contractual services; security measures; provision of our online offering and user-friendliness.
• Retention and deletion: Login links become invalid after a short period or after first use. Beyond this, deletion takes place when the user deletes their user account and in accordance with the section “General information on data storage and deletion”.
• Legal bases: Performance of a contract and pre-contractual enquiries (Art. 6(1)(1)(b) GDPR).

Further information on processing operations, procedures and services:

• Google Sign-In: Single sign-on procedure; Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Data received: name, email address; Legal bases: Performance of a contract and pre-contractual enquiries (Art. 6(1)(1)(b) GDPR); Website: https://www.google.com; Privacy policy: https://policies.google.com/privacy. Role of the provider:Google does not act as our processor in this procedure but as an independent controller for the data processed in your Google account. We therefore have no influence on that processing and it is not covered by a data processing agreement with us. For the purposes, legal bases and your rights in relation to it, please refer to Google’s privacy policy linked above.

Our platform connects users with local initiatives, projects and societies. Users can create initiatives, publish updates (“moments”) and events, apply to initiatives, become members of initiatives and register their attendance at events (RSVP). The content published in this process, together with the information on authorship and the time of creation, is stored and displayed to the other users of the platform in accordance with the visibility selected in each case.

Please note that content which users publish themselves — such as the name of an initiative, its description and updates — is visible to other users and, in the case of publicly visible initiatives, to visitors who are not logged in. Updates marked as members-only are only visible to members and administrators of the initiative concerned.

Visibility for initiative administrators: If you apply to an initiative or become a member of an initiative, the administrators of that initiative can see your name and your email address, together with your application text and the date of your application or membership, as well as your attendance registrations for the events of that initiative. This is necessary in order to process applications and to organise the initiative. Administrators only have access to the data of applicants and members of their own initiative.

• Types of data processed: Content data (e.g. texts of initiatives, updates and application texts, images and the information relating to them such as authorship or time of creation); inventory data (name, email address); usage data (memberships, attendance registrations, saved initiatives); meta, communication and procedural data (e.g. identification numbers, time stamps).
• Data subjects: Users (e.g. website visitors, users of online services); recipients of services and clients; third parties.
• Purposes of processing: Provision of contractual services; communication; organisational and administrative procedures; provision of our online offering and user-friendliness.
• Retention and deletion: Content is deleted when the user deletes it or deletes their user account. Beyond this, deletion takes place in accordance with the information in the section “General information on data storage and deletion”.
• Legal bases: Performance of a contract and pre-contractual enquiries (Art. 6(1)(1)(b) GDPR); legitimate interests (Art. 6(1)(1)(f) GDPR).

We use the following service providers as processors for the operation of our platform. A data processing agreement in accordance with Art. 28 GDPR is in place with Supabase and with Resend, and each of those agreements includes the EU Standard Contractual Clauses as the basis for any transfer to a third country. Where data is stored, and on what basis it is transferred, is stated in each entry below. Google, named in the section “Login via magic link and Google Sign-In”, is not one of our processors — see that section for its role.

• Vercel: Hosting of our online offering and content delivery network; Service provider: Vercel Inc., 440 N Barranca Ave #4133, Covina, CA 91723, USA; Data processed: meta, communication and procedural data (in particular IP addresses, time stamps, requested URLs), log data; Purposes: provision of our online offering, information technology infrastructure, security measures; Place of processing: the data is processed in the USA; Legal bases: Legitimate interests (Art. 6(1)(1)(f) GDPR); Privacy policy: https://vercel.com/legal/privacy-policy.
• Supabase: Database, file storage and authentication; Service provider: Supabase Pte. Ltd., 65 Chulia Street #38-02/03, OCBC Centre, Singapore 049513; Data processed: inventory data, contact data, content data, usage data, meta, communication and procedural data; Purposes: provision of contractual services, information technology infrastructure, security measures; Storage location: the data of our project is stored in the European Union (Frankfurt region). Access by the provider from third countries cannot be ruled out in support cases; Legal bases: Performance of a contract and pre-contractual enquiries (Art. 6(1)(1)(b) GDPR); Privacy policy: https://supabase.com/privacy. Basis for third country transfers: Data processing agreement incorporated into the Supabase Terms of Service, including the EU Standard Contractual Clauses.
• Resend: Dispatch of transactional emails, in particular login links and feedback messages; Service provider: Resend, Inc., 2261 Market Street #5039, San Francisco, CA 94114, USA; Data processed: contact data (email address), name, content data (content of the feedback message), meta, communication and procedural data; Purposes: provision of contractual services, communication, feedback, security measures; Storage location: USA; Legal bases: Performance of a contract and pre-contractual enquiries (Art. 6(1)(1)(b) GDPR); legitimate interests (Art. 6(1)(1)(f) GDPR); Privacy policy: https://resend.com/legal/privacy-policy. Basis for third country transfers: Data processing agreement incorporated into the Resend Terms of Service, including the EU Standard Contractual Clauses.

The term “cookies” refers to functions that store information on users’ devices and read information from them. Cookies can be used for various purposes, for instance for the functionality, security and convenience of online offerings as well as for the creation of analyses of visitor flows.

We use only strictly necessary cookies. These are required in order to provide the functions you have expressly requested — in particular to keep you logged in for the duration of your session. We do not use cookies for tracking, analytics, reach measurement or advertising, and we do not pass on any data collected by means of cookies for such purposes. For this reason no consent is required for the cookies we use and we do not display a cookie banner.

Information on legal bases under data protection law: Since the storage and reading of information is strictly necessary in order to provide the functions expressly requested by the user, we rely on our legitimate interests.

General information on withdrawal and objection (opt-out): Users can object to the processing in accordance with the statutory requirements at any time, including by means of the privacy settings of their browser. Please note that if the login cookie is blocked or deleted, you will be logged out and will not be able to use the functions that require an account.

• Types of data processed: Meta, communication and procedural data (e.g. IP addresses, time stamps, identification numbers).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of processing: Provision of our online offering and user-friendliness; security measures.
• Retention and deletion: The login session cookie is deleted at the latest when the session ends or when the user logs out.
• Legal bases: Legitimate interests (Art. 6(1)(1)(f) GDPR).

When contacting us (e.g. by post, contact form, email, telephone or via social media) as well as within the scope of existing user and business relationships, the details of the enquiring persons are processed insofar as this is necessary to answer the contact enquiries and any requested measures.

• Types of data processed: Contact data (e.g. postal and email addresses or telephone numbers); content data (e.g. textual or pictorial messages and contributions as well as the information relating to them, such as details of authorship or the time of creation); meta, communication and procedural data (e.g. IP addresses, time stamps, identification numbers, persons involved).
• Data subjects: Communication partners.
• Purposes of processing and legitimate interests: Communication; organisational and administrative procedures; feedback (e.g. collecting feedback via an online form); provision of our online offering and user-friendliness.
• Retention and deletion: Deletion in accordance with the information in the section “General information on data storage and deletion”.
• Legal bases: Legitimate interests (Art. 6(1)(1)(f) GDPR); performance of a contract and pre-contractual enquiries (Art. 6(1)(1)(b) GDPR).

Further information on processing operations, procedures and services:

• Contact and feedback form: When you contact us via our feedback form, by email or by other means of communication, we process the personal data transmitted to us in order to answer and handle the respective matter. This generally includes details such as name, contact information and, where applicable, further information communicated to us and required for appropriate handling. We use this data exclusively for the stated purpose of contact and communication; Legal bases: Performance of a contract and pre-contractual enquiries (Art. 6(1)(1)(b) GDPR); legitimate interests (Art. 6(1)(1)(f) GDPR).

We ask you to inform yourself regularly about the content of our privacy policy. We adapt the privacy policy as soon as the changes to the data processing we carry out make this necessary. We will inform you as soon as the changes require an act of cooperation on your part (e.g. consent) or other individual notification.

Insofar as we provide addresses and contact information of companies and organisations in this privacy policy, please note that the addresses may change over time and we ask you to verify the details before making contact.